Program Associate

The Program Associate is responsible to support the program staff in all administrative and logistics matters of Fleming Fund Country Grant for Nepal (FFCGN) as well as FHI 360 Nepal. S/he will work jointly with the program and administrative staff for planning and organization of the events/ meetings, workshop/trainings, logistics and travel arrangement of project staff.

Key Responsibilities

Provide administrative and logistic support to the project for organizing internal and external events, meetings, workshops and trainings.

Prepare Procurement Requisitions (PR) and Purchase Orders (PO) to obtain necessary signatures and approvals ensuring adherence to FHI 360 Nepal procurement policy.

Process Expense Authorization (EA) of project staff and visitors. Arrange hotel reservation, airline ticketing, vehicle rental and assist in travel as per FHI 360 travel policy.

Manage project inventory including preparation of inventory report as per donor requirement.

Liaise with external organizations to arrange meetings, workshops and other events as appropriate.

Liaise with administrative staff within FHI 360 for any project specific plans and activities.

Support Human resource department on project specific recruitment process of local staff an consultancy management

Provide timely support for management of office building operations (e.g., electricity, drinking water, communications, maintenance and repair of office equipment, furniture, etc.).

Requirements:

Bachelor's degree in business administration or social sciences or any relevant field with one year of relevant work experience or Intermediate degree with three to five years of relevant work experience.

Experience in planning, coordination, communication, and collaboration with multiple teams, scheduling, and executing office and program-related activities and events.

Proactive in managing multiple tasks, managing and working in virtual work environment, and flexible and open for managing time for working with different teams in different time zones as needed.

Excellent interpersonal, organizational, communication, team building and management, and problem-solving skills.

Excellent oral and written English and Nepali including documentation skills.