Executive Assistant/ Executive Coordinator

The Position

Imagine coming in to work every day knowing the software we deliver helps identify and rescue vulnerable kids. Imagine working in a place where you regularly witness the impact of what we do, because were battling on the front-line, side-by-side, with leaders in education who share our desire to defend and protect children.

Were looking for an Executive Assistant/Executive Coordinator who will be responsible for providing comprehensive and diverse support to the CEO and executive team. This multifaceted role lies at the heart of the organization, contributing towards the successful management and oversight of our finances, people, and projects. They will help manage our remote office culture, look after events and social planning, as well as book travel for our team, among other tasks.

This is an excellent opportunity to learn and grow in many different fields, being part of a fast-paced, modern software company. The successful candidate must carry uncompromising integrity, be driven, and have an insatiable appetite to learn.

Job Responsibilities:

Some of the specific responsibilities for this role include:

Assisting with entry level bookkeeping tasks such as creating invoices, adjusting invoices, double checking invoice accuracy, expense entry and tracking, expense reimbursements, and basic financial reporting.

Assisting with month-end financial tasks such as credit card receipt reconciliation

Helping with recruitment, including resume screening, participating in the interviewing process, as well as helping ensure each successful applicant is successfully onboarded

Planning events, coordinating fun, engaging social activities for the team, and organizing professional development

Assisting with travel bookings for our team

Assisting the sales team with procurement, including printing proposals and preparing shipping labels

Booking meetings, ensuring smooth office communication, and sending out memos and summaries

Taking excellent notes and providing summaries of meetings

Working on special projects for the executive team

Settling heated team debates about who is going to replace the late (and amazing) Ray Stevenson in the upcoming Star Wars: Ahsoka Season 2 – youll need excellent negotiation and arbitration skills

Job Requirements

Native, professional-level English speaking and writing skills

An excellent oral and written communicator Immense attention to detail

Pro-active as opposed to reactive – not letting anything slip by unnoticed

Previous experience with bookkeeping or human resources would be an asset

Exceptional, well-rounded technology skills (e.g. Google Workspace, Adobe Suite, CRMs, spreadsheets, etc.)

Must be available during regular business hours in Pacific or Mountain time

Humor is essential on a team like ours