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Personal Secretary to CEO
Job Description
Provide secretarial service to the CEO & Directors, including but not limited to the following tasks:
- Maintain database of contacts
- Schedule appointments
- Draft letters and memos
- Maintain records of all correspondence
- File documents (hard and soft copies)
- Schedule meetings & take minutes of meetings
- Fill out applications and other forms
- Follow up on tasks assigned to other departments
- Check daily mail and update CEO
- Check emails for CEO
Coordinate with Admin Department to ensure smooth working of office equipment (including computers, telephones, printers, electricity, water/gas fittings).
- Oversee cleanliness and maintenance issues of Executive Floors and Offices of CEO & Directors.
- Assist CEO / Directors in overseas procurement, technical assessments and negotiations.
- Arrange overseas tour (including, visa, ticket and hotel booking) for CEO / Directors.
- Maintain and update expense records, registers and logs kept in CEO / Directors’ offices.
- Make arrangements for guests visiting CEO / Director by training, grooming waiters/ floor boys.
- Demonstrate willingness to work long office hours.
For Contact:
sobiakhalid@fast-cables.com
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