Executive Assistant

We are looking for an Executive Assistant

Reporting directly to the CEO, the Coordinator will provide executive support in a one-on-one working relationship. The Coordinator will serve as the primary point of contact for internal and external constituencies on all matters pertaining to the Office of the CEO.

The ideal individual will have the ability to exercise good judgment in a variety of situations, with strong written and verbal communication, administrative, and organizational skills, and the ability to maintain a realistic balance among multiple priorities. The Executive Coordinator will have the ability to work independently on projects, from conception to completion, and must be able to work under pressure at times to handle a wide variety of activities and confidential matters with discretion.

Roles and Responsibilities

Includes a broad variety of administrative tasks for the CEO including;

Managing an extremely active calendar of appointments

Completing expense reports

Composing and preparing correspondence that is sometimes confidential

Arranging complex and detailed travel plans, itineraries, and agendas

Compiling documents for travel-related meetings.

Ensuring that the CEO's schedule is followed and respected

Communicating directly, and on behalf of the CEO

Qualifications and Experience

Bachelor's degree required or equivalent Post Graduate certificate

Strong work tenure: 5 plus years of relevant experience

Experience and interest in internal and external communications

Proficient in Microsoft Office (Outlook, Word, Excel, and Power Point), Adobe Acrobat, and Social Media web platforms

Strong organizational skills that reflect the ability to perform and prioritize multiple tasks seamlessly with excellent attention to detail

Very strong interpersonal skills and the ability to build relationships

Expert level is written and verbal communication skills

Demonstrated proactive approaches to problem-solving with strong decision-making capability

Emotional maturity

Highly resourceful team-player, with the ability to also be extremely effective independently