Purchasing Officer

MSF-OCA is looking for Purchasing Officer for its project in Quetta - Balochistan. MSF offers a package of benefits (salary, leaves, medical coverage, training and career) and the opportunity to work for an internationally renowned humanitarian organization.

Key Responsibilities

Performing on a day to day basis the purchasing activities of a supply office, analyzing market sources and competitive pricing conditions among different suppliers in order to ensure an ongoing supply of goods, following the procurement procedures and according to MSF standards and protocols. Including the following activities:

Constantly assessing the local market, seeking products and suppliers that offer the best value for money and negotiating prices in order to guarantee the best quality and pricing for MSF goods and commodities. Regularly updating the supplier-item-price data on the supply office and informing the Supply (Activity) Supervisor / Logistics Supervisor of all information or modifications to the data i.e. price, address, items available

At the request of the line manager, obtaining different quotations from suppliers according to the MSF Purchasing policy and placing purchase orders to pre-selected suppliers with whom prices have been agreed

Requesting invoices or receipts, without delay, for all purchases, checking they are correctly filled and translating information written in local language before approval

Managing the administrative and accounting procedures related to purchases: completing purchase orders, checking delivery notes (against orders), managing advances issued by the Finance Department, etc. Updating information on purchase lists after purchases are made

Assisting in reception control process with the storekeeper

Performing delegated tasks according to his / her activity and as specified in his/her job description

Specific Accountabilities:

Ensure all purchasing in compliance with MSF policies and procedures

Ensure procurement files are up-to-date and maintained in compliance with MSF standards and procedures

Verify Internal Requests, obtain quotations

Provide complete supporting documentation to accompany any purchase and payment(approved Internal Requisitions, Invoices, Reception, Delivery order etc.,)

Maintain the necessary purchase databases, vendor listings and files and update them regularly.

Keep end users up to date with the status of outstanding/past due orders

When requested, search for new sources of supply for goods

Maintain records both printed and electronic for audit purposes