Finance Officer

Purpose of Role:

• To coordinate all financial systems in offices ensuring compliance with donor regulation and organization internal policy.

Finance

• Make all payments from cash, including salary payments and currency exchanges
• Keep up to date manual and electronic records of all cash and bank transactions on a daily basis
• Ensure prompt repayment of all advances
• Disburse and keep records of phone cards according to allocations
• Personal calls recharge to NGO Accounts on a monthly basis
• Verification and reconciliation of monthly electronic accounts from the field sites for Islamabad office, checking all budget and account codes are correct
• Maintain strict finance controls in line with NGO procedures and ensure that all financial procedures carried out comply with NGO’s financial guidelines
• Review of all support documents (receipts, invoices, and contracts) for the Islamabad Office and field sites
• Arrange meeting with the Senior Staff Members to enforce and explain the Financial Procedures if necessary: Per Diems Payments, Authorization Slip Usage, etc.
• Electronic cash books and Monthly report from field sites to Islamabad.
• Proper Filing of hard copies of the cash books from field sides to Islamabad.
• Cash counts of the cash boxes safe on daily basis.
• Keep hard copies of the signed cash counts (i.e. cash boxes safe) in field files with other hard copies.
• Cash counts of the cash box /safe at the end of the month and take hard copy of the cash counts signed by at least 2 person finance office and line manager (field officer, finance manager

Management of accounts

• Manage and track cash forecast from field sites and Islamabad. Co-ordinate movement of funds between field offices
• Consolidation and Reconciliation of Bank Account no later than the 1st of each month
• Prepare the monthly BvAs for Finance and Admin and raise any issues with field sites
• Ensure that the budget holders are keeping to their budget limits and are using the budget and account codes correctly

Other duties

• To ensure that the office remains a conducive working environment and to control undue noise/disturbance
• Other duties may be necessary from time to time on an occasional basis
• Due to the nature of the tasks to be performed, confidentiality is a requirement.