Purchasing Officer

Job Responsibilities

Performing on a day to day basis the purchasing activities of a supply office, analyzing market sources and competitive pricing conditions among different suppliers in order to ensure an ongoing supply of goods, following the procurement procedures and according to MSF standards and protocols. Including the following activities ;

Constantly assessing the local market, seeking products and suppliers that offer the best value for money and negotiating prices in order to guarantee the best quality and pricing for MSF goods and commodities. Regularly updating the supplier-item-price data on the supply office and informing the Supply (Activity) Supervisor / Logistics Supervisor of all information or modifications to the data i.e. price, address, items available ;

At the request of the line manager, obtaining different quotations from suppliers according to the MSF Purchasing policy and placing purchase orders to pre-selected suppliers with whom prices have been agreed ;

Requesting invoices or receipts, without delay, for all purchases, checking they are correctly filled and translating information written in local language before approval ;

Managing the administrative and accounting procedures related to purchases: completing purchase orders, checking delivery notes (against orders), managing advances issued by the Finance Department, etc. Updating information on purchase lists after purchases are made ;

Assisting in reception control process with the storekeeper ;

Performing delegated tasks according to his / her activity and as specified in his/her job description.

MSF Section/Context Specific Accountabilities

Place purchase orders to pre-selected suppliers with whom prices have been agreed;

When required collect and submits price quotations from minimum of three previously identified suppliers to the supply log and/or LogCo who selects the supplier;

Where necessary, and based on information provided by the Supply Manger, together with Procurement Supervsior calls for tender according to MSF procedures, and informs the LogCo the results of this commercial process and be responsible for subsequent commercial relations;

To follow the MSF policy when purchasing technical items (i. energy policy etc..).

Purchase administration:

Carryout regular market survey in order to obtain competitive prices;

Identify new suppliers and negotiates prices;

Deliver all purchased items to the Requester/Storekeeper/Procurement supervisor, collects the proof of delivery from the storekeeper and proceeds to the validation of the invoices by the LogCo and/or Supply Manager;

Informs the Procuremnet Supervsior of all information or modifications to the "item-supplier" data: price, address, items available;

Together with Procurement Supervsior updates the LP database;

Resposible for goods shipment management at within Dhaka office and to the projects.

Educational Requirements

Essential, secondary education; commerce related studies desirable

Experience Requirements

2 to 3 year(s)

Additional Requirements

At least 2 years' experience in supply chain related jobs

Languages:Essential mission working language and local language

Competencies:

Results and Quality Orientation L1

Teamwork and Cooperation L1

Behavioral Flexibility L1

Commitment.to MSF Principles L1

Service Orientation L1

Stress Management L2

Job Location

Dhaka

Salary

Salary according to the MSF Function Grid Salary scale.

Compensation & Other Benefits

Medical allowance

Festival Bonus: 2

Medical benefit for staffs and immediate dependents based medical expenses.

Bonus is eligible for the staffs who completes the 12 months continues services with MSF.