Office Assistant

Job Description

Job Responsibilities:

The role is responsible for work and major administrative and collaborative event management.

Role:

• Arranges transportation for daily work and weekend use for staff

• Checks car and taxi monthly bills

• Issues drivers’ working forms, compiles work regulations to drivers. Files car documents: drivers’ license, insurance, registration document, quality checking certificate

• Updates drivers correspondence to related personnel

• Updates all expats about any change in expats correspondence eg. telephone number.

• Coordinates office helper and drivers

• Updates visitor list & is responsible for Welcome package

• Issues invitations & applies visa approvals/ visas for visitors

• Applies visa and work permit, resident permits for expatriates

• Orders, maintains office supplies, and arrange for office equipment maintenance

• Issues office’s material taking - in/out forms

• Organizes and maintains file system, files correspondence and others records

• Collects, updates and provides general information

• Makes copies of correspondence or others printed materials

• Conduct research, compiles and types statistical report