Executive Secretary for CEO

Job Description

Receive, direct and relay telephone messages and fax messages.

Direct the queries to the appropriate team members

Maintain the general filling system and file all correspondence,

Assist in planning and preparation of meetings, conferences and conferences telephone calls.

Make preparation for the meetings.

Maintain an adequate inventory of office supplies.

Respond to general queries.

Provide word processing and secretarial support

Type confidential documents on a word-processing system.

To Provide support to the CEO, Main activities include:

Assist the CEO as requested

Provide administrative services for the CEO

To perform a variety of administrative or executive support task that is highly confidential and sensitive.

Be responsible for heavy calendar management, requiring interaction with both internal & external executives and assistants, as well as consultants, to coordinate a variety of complex executive meetings.

To Coordinates office management activities for the CEO and executives.

To Reads and screen incoming correspondence and reports; make preliminary assessment of the importance of material and organize documents; handles some matters personally and forwards appropriate materials to the administrator or executive and staff.

To Receives and screens incoming calls and visitors, determines which are priority matters, and alerts the CEO accordingly, makes referrals to appropriate staff or provides requested information.

To Composes letters and memoranda in response to inquiries

To Acts as a liaison between CEO, subordinates or others, by transmitting directives, instructions and assignments and following up on the status.

To produces a variety of documents, charts and graph in final forms.

To Updates CEO or executives on status of issues before scheduling meetings.

To Prepares agenda and collects material for meetings, speeches and conferences; takes minutes and keep record of proceedings.

To Reviews, proofreads and edits documents prepared for CEO’s or executive’s signature.

To Coordinates and facilitates the administrator’s or executives calendar to arrange appointments, meetings and conferences.

To Compiles and maintain records, statistical information and reports.

To Performs related work as assigned.

Prioritize and manage multiple projects simultaneously, and follow through on issues in timely manner.