Officer - Evaluation and Monitoring

To streamline and support evaluation, monitoring and automation operations within Human Resources.

Main Responsibilities:

• Manage HR portal and keep the content up to date including the HR website;
• Keep all the HR forms/SOPs organized and implement changes as and when required;
• Working on reports for external bodies including HEC. Coordinating with internal/external stakeholders to workout the statistics for international and national university rankings as per the requirements;
• Managing employees’ probations. Coordinating with employee supervisors / Head of Departments (HODs) for the decision on confirmation, extension in probationary period;
• Manage log and issue HR related letters including employment confirmation, probation extensions, experience, employment, NOCs and all others as per employees’ requirement;
• Processing the payments of student interns by compiling their attendance and number of hours worked;
• Maintaining information of the exit interviews for bi annual analysis and highlighting the major areas of improvement;
• Responsible for completing employment verification requests received from external bodies for current and ex-employees of LUMS;
• Reviewing the policies and implementing the changes as and when required. Formation and drafting of new policies as per standard rules of LUMS and government laws and finalizing content for the approval of management;
• Working on academic support matters to smooth out the processes, involvement in faculty hiring process/contract processing and management of faculty lines;
• Managing organizational charts across the LUMS and creating/updating departmental structures from time to time;
• Managing employees’ objectives/goals after employee’s joining and throughout the year, adding these in the system so that they are readily available as and when required;
• Assisting in the HR audit of research staff hired on the external projects;
• Assisting in managing new projects under monitoring and evaluation team;
• Assisting in performance appraisals and promotion activity, compiling employees’ profile for the review of committee members and preparing data as per the requirements;
• Performing tasks of other team members as a backup support and other tasks as assigned by the supervisor;

This is not an exhaustive list of responsibilities, duties, skills, efforts or requirements associated with the job. The department reserves the right to alter/revise the job or to require that different/additional tasks be performed as assigned.

Work Schedule: Business hours can extend into the evenings to accommodate the need of current workload and special projects.