Coordinator

Job Description

We are looking for an experienced Office Coordinator to join our team. For this position, you should be able to use your organizational skills to manage your office tasks and time, as you will collaborate with CEO, Directors and other colleagues.

You should have impressive verbal and specially written communication skills in English.

1. Your primary responsibilities include, but are not limited to, the following:

2. Support CEO & Executives with daily clerical tasks.

3. Plan meetings and take detailed minutes

4. Compose, develop and maintain regular correspondence

5. Develop and maintain a filing system

6. Create spreadsheets and reports

7. Draft the agreements , letters and policies when required

8. Welcome clients and visitors to the office and assist them as needed

9. Perform various clerical tasks as needed (file papers, organize supplies, etc.)

10. Take meeting notes and transcribe into email, document or spreadsheet form

11. Prepare and send faxes

12. Manage, sort, and dispense incoming mail and faxes

13. Prepare outgoing mail, faxes and packages

14. Perform general bookkeeping duties

15. Maintain staff and company calendars

16. Set appointments, meetings, and conference calls

17. Reserve conference spaces for meetings

18. Notify and remind all parties of upcoming events, lunches, meetings etc.

19. Plan out of town travel arrangements for executives

20. Frequently check office supply stock; reorder supplies when needed