Muhammad Irfan Aslam
Profile URL Available.
Assistant Manager Admin
UFONE
MSC Computer Sciences
International islamic university islamabad
Summary
Experience
Assistant Manager Admin - UFONE
2006 - Present
SAP
• Creation of PRs/MOs
• Approval of PRs from all relative authorities
• Tracking of POs
• Executing GRN in SAP
• Renovation
• Project management/site visits
• Coordination with the legal/contract department for soft vetting of the draft contract.
• Completion of vetting of hard copies of the contract agreement on stamp paper from legal/contract department, sign off from vendors and respective PTML authority.
• Maintain and updating of vendor related documents.
• Assisting Buildout department for offices and Franchise renovation
• Preparation of Weekly/Annual reports.
• Preparation of annual budget.
• R & M
• Analytically evaluation of vendor and assigned work
• Maintaining the data of R & M requests for PTMl offices and official Vehicle.
• Tracking the progress of PRs and POs.
• Delivering of POs to the region and tracking of work in progress
• Preparation of Weekly/Annual reports
• Help to prepare annual budget.
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• Site Acquisition
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• Acquiring of title documents, commercial documents, and legal documents from the landlord through the regional administration.
• Coordination with the legal/contract department for the vetting of the lease agreements
• Vetting of hard copies of the lease agreements from legal departments on stamp paper, sign off from landlords and respective PTML authority.
• Dispatching the lease agreements to the regions.
• Maintaining and update the Site acquisition data.
• Office Rentals
• Processing the periodic office rentals and approvals from the approving authorities and timely submission to finance.
• Dispatching the cheques to respective landlords.
• Maintaining and updating the rental record regularly
• Preparation of Daily/Monthly/Annual expanse Reports
• Invoice Processing
• Scrutinizing the invoices
• Ensuring project documents are complete, current, all legal requirements are met and. Further, invoices are properly vetted before timely processing
• Maintaining record of invoices and payments to the vendors.
• Preparation of weekly reports
Other Responsibilities
• Up keeping of Office Buildings i.e. Regional office, Customer care Centers.
• DGs and fleet management in regards of fueling and R&M
• Support and provide timely services to internal customer i.e Service Centers and office staff
• Coordinate with vendor “Huawei” for timely resolution of issues for facilitation
• Preparing, improving and implementing Administration policies in consultancy with Line Manager
• Procurement of items and services as per company's policies.
• Ensuring the standards of products/supplies and following up the repair/maintenance activities (as and when required)
• Maintaining good working relations with suppliers and vendors to get the things done efficiently and effectively.
• Maintaining insurance/warranty records related to employees and company's assets
• Monitoring surveillance system
• Surprise audit on vendors and support staff .
• Managing support staff in offices and Service centers
• Properly maintaining the files of all Admin related records for smooth operations of department
• Visit GEPCO offices for sites electricity bills correction
• Telephones Bills collection from offices and submission before due date.
• Repair & maintenance of Office equipment i.e. Photocopiers, Faxes, DG’s Air-Conditioners of Regional, Customer Care Center Davis & Call Center
• Repair and Maintenance of Company Vehicles from authorized workshops
• Close Watch on Security Guards and Janitorial Staff.
• To Assist Admin Head in maintaining liaison with different Agencies/Vendor in his absence for out station duties.
• To attend all offices in Gujranwala in case of any Emergency To assist Manager Administration in daily administrative issues.
• Check & Balance of fuel of official & rented vehicles.
• Management of petty cash.
• Food facility for offices staff .
• Record of each expanse for betterment of company for budgeting and reduction of expanses with saving ideas
• Support and managing the events
• Hotel Room Reservation for Company employees
Honours And Awards
October 2010 : Achieved 02 Times U star award
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