Remote Admin Specialist

Scopic is seeking a experienced remote Administrative Specialist to join our team of 250+ professionals in over 50 countries. We are looking for a proactive, driven professional we can trust with the rigorous task of supporting our Executive team to keep the company running as effectively and efficiently as possible. This is a full-time, home-based position.

The Administrative Specialist will work closely with the Executive and Chief of Staff to manage calendars, optimize internal processes, and support strategic initiatives. This is an ideal position for a motivated individual looking for a diverse, fast-paced, fully remote environment.

To be considered, please send your CV and a 1-2 minute audio/video introducing yourself and telling us what makes you a great fit for this job.

Required Qualifications:

Bachelor’s degree in a relevant field

1+ years of experience in virtual administration

Native or near-native English communication skills, both verbal and written

Proven track record of successfully organized initiatives

Strong knowledge of business operations processes and optimization

Demonstrated leadership skills and the aptitude to learn new skills quickly

Excellent computer skills, including proficiency in Microsoft Office and internet research competencies

Basic technical knowledge and/or experience in the IT industry

Responsibilities:

Coordinate among colleagues to organize strategic initiatives and facilitate progress

Contribute to the enhancement of internal processes, policies, and tools

Conduct research on miscellaneous topics relevant to the effective management of the company; present findings in a clear and engaging way

Identify opportunities to increase efficiency and better distribute workloads

Take meeting minutes; ensure efficient record-keeping and follow-up on actionable meeting items

Write and edit internal communications

Manage the Executive calendar, scheduling meetings with clients and employees

Manage time off requests and coverage within the Management team

Manage the company’s virtual phone system and daily messages

Handle other miscellaneous tasks as needed

Successful candidates will be:

Skilled professional communicators, both verbally and in writing

Comfortable with self-organization, prioritization and multi-tasking in a dynamic environment

Independently motivated self-starters with strong work ethic

Industrious and energetic

Detail-oriented but still able to see the big picture

Diplomatic but able to provide direct feedback when it is needed

Receptive to constructive feedback and interested in growth

Able to manage stress with a positive attitude, even in challenging situations

Perceptive and understanding, able to communicate clearly and professionally

Ready to jump into tasks and do whatever is needed

Comfortable with new challenges and creative problem solving