HR Administrator

Job Responsibilities

Under supervision of the HR Coordinator/Personnel Administration manager/Project HR Manager, manage personnel files in order to ensure accuracy, compliance and on time payments.

Updating the HR database and personal files to facilitate HR process management.

Preparing employment contracts in conformity with legal requirements including specific amendments when necessary in order to ensure local labour and fiscal law compliance.

Preparing monthly pay slips for all staff, editing and updating the necessary data, in order to ensure the punctuality and accuracy of staff payroll.

Calculating final settlement payment and drafting all necessary documents for settlement, under supervision of the PAM (NS)

Making all administrative information available to the staff (posting, meetings, etc.),

Supporting the HRCo/Project HR Manager in translating documents into local language and assisting in meetings upon request.

Keeping record of the national staff annual leave, updating in the HR database, and following up with supervisors on planning of leave

Actively support in recruitment processes including contacting candidates, organizing tests and interviews, and briefing of MSF policies and procedures

Additional HR/ Admin tasks as delegated

MSF Section/Context Specific Accountabilities:

Liaise with finance to ensure proper tax calculation and payment

Preparing income tax certificates and copies of challans to distribute to staff

Under supervision of the HRCo and finance audit referent, generates and prepares all necessary HR reports for NGO registration and audit reporting for national and international staff

Maintain a training tracker and L&D reporting for Dhaka coordination office

Provide support for trainings, including space rental, materials, hotel and food needs, etc.

Organizing regular National Staffs meeting, in consultation with PC and HR Manager

Provide monthly reporting to department supervisors on performance evaluations, trainings, and leave

Provide staff orientation/induction for all new staff

Liaise with Coordination office in Cox's Bazar and Dhaka to, monitor visas and organize travel/movements for national and international staff.

Support HR Manager in daily management of the domestic Cooks and Cleaners

Keep track of Daily Worker and Volunteer pool and ensure timely delivery of administration to finance department for payment

Support Managers and Supervisors on DW and Volunteer management to ensure adherence to MSF guidelines

Management of MSF visibility items according to MSF property policy

Support general administrative tasks when required by the supervisor

Employment Status

Full-time

Educational Requirements

HR, business or administration related diploma.

Experience Requirements

At least 2 year(s)

Additional Requirements

Both males and females are allowed to apply

Essential: previous working experience of at least two years in relevant jobs.

Desirable: experience in MSF or other NGOs in developing countries.

Essential: Oral and written English and Bengali, Chittagonian/Burmese desired

Essential computer literacy (word, excel, internet)

Competences:

Results and Quality Orientation: Medium

Team work and Cooperation: Medium

Behavioural Flexibility: Medium

Stress Management: Medium

Commitment to MSF Principles: Medium

Job Location

Cox's Bazar (Ukhia)