Finance & Admin Assistant

This project aims to create school environments where children are taught and experience gender equality and social inclusion, and actively contribute to shaping these values. It will focus on what children value as essential to living a good life and their ability to do and be, also referred to as children’s valued capabilities.

Ensure over all financial and administrative support for the project.

Check/review of regular day to day expenditures for projects and field offices and deal with cash management.

Prepare vouchers for payment and update registers accordingly.

VAT & TAX payment & advances accordingly.

Ensure compliance of financial policies & procedures. Maintain contact with banks and other counterparts.

Prepare monthly bank reconciliation statements.

Update Books of Accounts on regular basis.

Preserve invoices/vouchers in safe place.

Maintain financial transaction on daily basis and report to the supervisor.

Maintenance and ensure necessary logistical supports for the project staff.

In accordance with the organizational policies and strategies, ensure rental fee and other use of materials.

Assist Project Manager in budget preparation, monitoring, and analysis.

Capable to prepare monthly payroll statement with applicable calculations.

Prepare different reports & need-based documents.

Assist in the preparation of monthly/quarterly and annual financial reports.

Preparation of fund request to donor mentioning details of the requirement.

Prepare financial report & submit timely to the management & donor agency.

Prepare the event budget breakdown as per approval of the project budget head.

Ensure that local purchase and expenditure are done as per the organizational finance/purchase policy.

Maintain stock book, inventory, asset, and other essential register properly and timely in effective manner.

Participate in the procurement of goods and services in accordance with the organizational procurement policies and procedures.

Capable to prepare financial statements.

Support Internal and External Audit team; respond audit queries.

Attend trainings, meetings, and workshops to update knowledge and skills as assigned and disseminate new knowledge/ information/lessons learnt.

Willing to visit in field level & support in NGOAB related compliance while needed.

Perform any other duties and responsibilities assigned by the line management.