Secretary to CEO

Coordinating with heads of departments, regions, managers and other senior executives to ensure that tasks assigned by the CEO are completed timely and accurately.

Be able to travel as and when required.

Ensure travel arrangements and visas processing.

Corresponding on behalf of the CEO, preparing, summarizing, and editing internal and external correspondence including letters, emails and minutes of meetings

Extend protocol to visitors and manage their travel arrangements and itinerary

Actively build an effective network of contacts both internally and externally

Plan, organize and coordinate functions and special events on behalf of the CEO

Maintain files and records in an organized and efficient manner

Proven experience as executive secretary or similar administrative role

Proficient in MS Office and “back-office” software (e.g. ERP)

In depth knowledge of office management and basic accounting procedures as well as technical vocabulary of relevant industry

Familiarity with basic research methods and reporting techniques

Excellent organizational and time-management skills

Outstanding communication and negotiation abilities

Integrity and confidentiality

Degree in business administration or relative field