Finance Coordinator (Re-Advertisement)

Responsibilities & Context

Job Purpose:

The Finance Coordinator will support Field Finance Manager to manage the finance department activities. S/he will provide necessary technical support, advice and take part in decision making for effective financial management of the Concern Worldwide Bangladesh Cox’s Bazar Programme. S/he will ensure that the Concern Worldwide financial policies and procedures are implemented in a standardised and consistent manner. FC will have to work closely with FFM so that he/she can provide necessary cover for FFM as required. S/he will enable supportive cash and banking service to staff, suppliers, partners, donors and others, including reporting to CO Dhaka and government. He/she will also be responsible for ensuring consistent, transparent and realistic budgeting, audit management, fixed assets management and NGOAB Financial Management. This position is will be dealing with feedback from budget holders, colleagues, internal and external auditors and CO Finance team that are the main means of assessing performance.

Main duties & responsibilities:

Financial Management

Checking the bill, voucher and ensure the correct accounting record and payment of the field office following Concern guideline.

Ensuring the float management, cash management, cash counting daily basis following Concern’s guideline.

Ensuring cash book, bank book, bank reconciliation, cheque register and understanding about the coding system and accounting record keeping system of Concern.

Ensuring cash and cheque payments and receipts are made in a timely way, with complete and accurate documentation and in such a way as to provide professional and friendly customer service.

Ensuring cash boxes and bank accounts are managed with integrity, reconciled in a timely way and any differences are resolved satisfactorily, this may also include ensuring cash is independently and regularly counted and verified.

Ensuring adequate funds are available in cash boxes and bank accounts for Head office, field offices and partners in time to support smooth implementation of programme activities.

Ensuring the safety and security, insurance of the assets, cash and other financial instrument.

Checking all third party agreements with Concern and advice management in time and to ensure payment timely so that relationship is not damaged.

Ensuring proper banking management system and maintain relationship with respective bank for field office to get the support in time. Reviewing and monitoring use of banking facilities in the field and identifying recommendations for any improvements which can ensure efficient banking services for the organisation.

Ensuring the proper delegation of authority, bank signatory and internal control in terms of approval of the bill voucher, banking transaction etc.

Establishing a financial monitoring system for the filed office and at project locations to ensure the internal control over financial management.

Ensuring the proper data protection policy adopted by Concern for the management of field financial transaction and record keeping

Sharing and updating FFM about the financial management on regular basis so that FFM can take effective decision on this.

Ensuring Implementation of the agreed action on monitoring report and audit observation as per specific timeline.