Personal Secretary to CEO

Job Description

Provide secretarial service to the CEO & Directors, including but not limited to the following tasks:

• Maintain database of contacts
• Schedule appointments
• Draft letters and memos
• Maintain records of all correspondence
• File documents (hard and soft copies)
• Schedule meetings & take minutes of meetings
• Fill out applications and other forms
• Follow up on tasks assigned to other departments
• Check daily mail and update CEO
• Check emails for CEO

Coordinate with Admin Department to ensure smooth working of office equipment (including computers, telephones, printers, electricity, water/gas fittings).

• Oversee cleanliness and maintenance issues of Executive Floors and Offices of CEO & Directors.
• Assist CEO / Directors in overseas procurement, technical assessments and negotiations.
• Arrange overseas tour (including, visa, ticket and hotel booking) for CEO / Directors.
• Maintain and update expense records, registers and logs kept in CEO / Directors’ offices.
• Make arrangements for guests visiting CEO / Director by training, grooming waiters/ floor boys.
• Demonstrate willingness to work long office hours.