Supply Supervisor

JOB SUMMARY:

Main purpose

Organizing and supervising the daily supply chain activities (order management, purchase management, stock management & freight management) and the teams associated, in a particular supply office, according to MSF protocols and standards in order to ensure the optimal running of the mission.

Key responsibilities

Plans, coordinates and supervises the daily activities of the Supply Department.

Ability to organize the work plan, rotation schedules, coaching and capacity building of all members in the Supply Department.

Responsible for implementation and smooth running of supply administration and proposes adjustments where needed. In particular:

Ensure efficient supply procedures as per the OCA and mission specific Supply Guidelines, and implementation of standard tools (i.e MSR, LSR, TSR, SMS and LRT).

Responsible for filing of supply documents, correspondence and other papers in project as well as the archives.

Ensure supply documents and information is available whenever needed and kept in an organized manner

Is responsible for the managing the supply database and guarantees the availability and the coherence of supply data.

Analyze the database of standard items and compare it periodically with items regularly ordered.

Is responsible for the purchase management, in particular:

Responsible for follow-up of local purchase and therefore, s (he) is responsible for communicating with all suppliers including the Capital.

Prepare with the project supply logistician, market assessments, contracts, and supplier evaluations.

Communicate with local suppliers for status of purchase orders, claims and/or complaints.

Supervise, in close coordination with the HR department, the associated processes (training/induction, evaluation, development and communication) of the staff under his/her responsibility in order to ensure both the sizing and the amount of knowledge required.

Work in close coordination with the medical team to ensure timely service to all users.

Responsible for coordinating and following up on medical supply meetings with MTL and/or MSR.

Requirements:

Education:

Preferred: degree and specialization in Logistics/Supply Chain

Experience:

Experience in supply chain management (minimum 2 years) and in organization of supply administration and procedures.

Desirable to have understanding of MSF Field Logistics (general knowledge of MSF equipment and kits).

Desirable to have experience with using Unifield software platform

Competencies

Result and quality orientation.

Teamwork & cooperation.

Flexibility.

Commitment to principles of MSF.

Stress Management

Required Skills

Flexible, Teamwork & Cooperation, Result Oriented,