Executive Secretary

Job Description

Female Only

Provide administrative and clerical support to departments or individuals.

Schedule meetings and arrange conference rooms.

Alert manager about cancelations or new meetings.

Manage travel and schedule.

Handle information requests.

Prepare correspondence and stuff mail into envelopes.

Arrange for outgoing mail and packages to be picked up.

Prepare statistical reports.

Manage spreadsheets.

Greet and receive a visitor.

Prepare confidential and sensitive documents.

Coordinates office management activities.

Determine matters of top priority and handle accordingly.

Prepare the agenda for meetings.

Takes and transcribes dictation.

Helps prepare office budget.

Plans events and volunteer activities.

Maintain office procedures.