Billing Officer

BILLING OFFICER

Job Specifications:

Education: Minimum bachelor's degree (B.Com or equivalent)

Experience: At least 3 years of relevant experience

Job Responsibilities:

1. Receive bills and set stamp on the receiving date.
2. Record all bills in BMS (Billing Master Sheet) before starting any process.
   1. bills for
   2. correct prices (matching with PO),
   3. qty (not exceeding PO Qty),
   4. vendor name (matching with PO) and
   5. ensure GRN (for billed qty) is made.
3. In case GRN is not made arrange DC depicting that the material was arrived
4. Ensure there is no return/rejection is done till the time of bill processing.
5. In case of return/rejection, inform to the purchaser to and ‘hold’ the bill by marking remarks on BMS ‘Purchases Return on dated DD-MM-YYYY’.
6. Send all verified bills in Audit Department within 3 days of their receiving date and mark submission date in BMS.
7. Liaison with Audit Team for the earliest releasing of bills.
8. Respond audit queries with the coordination of Procurement team.
9. Collect audited bills and ensure all the submitted bills are returned, mark return date in BMS.
10. Scan all audited bills only one time for Tax & Finance Team and upload in SAP-CMS.
11. Submit all bills physically in Finance Department for cheque processing.