Finance and Admin Officer
Job Responsibilities
- Prepare the monthly fund request and ensure on time submission to the Head of Finance
- To maintain an appropriate cash position, monitor the Bank accounts and petty cash fund, prepare monthly bank reconciliation statements and take necessary action.
- Ensure the preparation/process of daily/monthly payments to the staff/members/ vendors such as advance, travel expenses, overtime, and bills accurately and deliver payment on time.
- Review/approve bills/vouchers in accordance with cash disbursement vouchers, cash receipt vouchers, adjustment vouchers, and other relevant documentation and post them into BANANA on time.
- Prepare and review the monthly payroll of staff and transfer to the respective bank account.
- Preparation of field office monthly financial report (through Banana) and timely submission to Project Manager for final authorization.
- Prepare monthly budget variance reports and analyze the variance report and assist the Project Manager in keeping the trend of expenditure according to the approved budget.
- Assist in the preparation of the partner and field office budget and revision process.
- Deduct of Income Tax and VAT of all concerned Bill/Voucher(s) as per Government Rules and deposited to Govt. treasury accordingly.
- Timely submission of monthly tax and VAT returns and other related required documents to tax & VAT authority.
- Facilitate the external audit process.
- Assist in all kinds of procurement. Collect quotations, arrange tender, prepare bid summary and Purchase Order (PO) as and when necessary, according to the HSI-Bangladesh procurement policies and procedures
- Pay utilities bill, e.g., electricity, water, gas, telephone as well as supervise the function as usual in field office
- Ensure logistic support to arrange different training, workshop, purchase train/bus/air ticket as per project requirement, booking Hotels to ensure accommodation.
- Arrange hired vehicles timely for field staff to visit the field smoothly.
- Assist in preparing deed of agreement with different Suppliers/Vendors.
- Visit partner/collaborator on regular basis and get them feedback, training, coaching etc
- Check expenditure and review the budget analysis report and assist them to keep the trend of expenditure according to the approved Budget.
- Review the monthly financial report, integrate them into BANANA accounting software and report to Head of Finance.
- Assist and facilitate to undertake Audit of PNGO.
- Keep record of Field Office store inventory, ensure the accuracy and availability to meet up the requirements of Field Office.
- Review the inventory list of Field Office and conduct physical verification in coordination with the Project Manager
- Keep the project inventory list updated on a regular basis including field offices.
Apply For This JOB
Industry :
Functional Area :
Financial Manager And Controller
Location :
DHAKA , BANGLADESH
Salary :
Negotiable
Gender :
Any Gender
Work Type :
Full Time
Age :
26-31
Education :
Graduate
Years of Experience :
0-15
Apply By :
25 of Nov 2023
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