Admin / Finance Officer

Position PurposeAs the Admin & Finance Officer, accountable for the prudent management of funds, ensuring adherence to budget allocations. Role involves processing financial reports, invoices, and work orders for fund release, maintaining financial integrity, and meticulously recording daily transactions. Oversee the preparation of ICE and FACE forms, manage general ledger accounts, and consolidate financial information for accurate reporting. Additionally, establish banking arrangements, handle vendor negotiations, oversee procurements, and manage inventory for both field-level projects and the Directorate

Key Responsibilities:

Ensure that funds are utilized and managed according to the budget appropriations and that the allocation of expenditure is appropriate.

Process and submit, Financial Progress reports, work orders, supply orders, invoices, and all other supporting documents required for the release of funds by funding agencies.

Responsible for upholding the financial integrity of the organization.

Maintain records and receipts for all daily transactions and are kept up to date with the latest transactions and changes.

Shall ensure preparation of ICE (Itemized Cost Expenditure) Form and FACE (Fund Authorization and Certificate of Expenditure) Form and submission to UNICEF office.

Shall ensure and maintain day to day financial transactions.

Shall ensure preparation of General Ledger (GL) Accounts and ensure all transactions have been accurately recorded in FACE and ICE.

Shall consolidate, reconcile and analyze financial information and documentation for submission and report.

Establish banking arrangements and maintain liaison with principal bank for reconciliation shall ensure payments of bills to the vendors and payments of all utility bills in time and reconciliation of the arrears in all bills.

All procurements and purchases for Projects activities at field level and Directorate (PMU)

Management of all Inventory for the Project.

Shall be responsible to negotiate services agreements with vendors.

Requirements:

Qualification

Master in Commerce (MCOM)/ MBA Finance.

Work experience

05 Year of relevant working experience in financial management with NGO/INGOs.